Building the budget correctly is the most important step before organizing any group trip. Below is the allocation framework recommended by Thiên Khôi Travel.
A standard budget allocation
- Transportation (coach and flights): 20–25%
- Accommodation: 30–35%
- Meals: 20%
- Activities and sightseeing: 10–15%
- Gifts and contingency expenses: 5–10%
How to save intelligently
Booking two to three months early can reduce accommodation and airfare costs by 15–20%. Traveling midweek, especially on Tuesday or Wednesday, instead of over the weekend can also lower costs significantly.
Where you should not cut costs
Transportation quality and meals directly affect the overall experience. Cutting costs in these areas often leads to complaints from the group.
Make the most of an all-inclusive package
An all-inclusive package is often 10–20% more cost-effective than booking each service separately. It also gives you a single point of contact to resolve any issue that arises.