A complete checklist is an essential companion for every organizing team. Thiên Khôi Travel has refined the following list through hundreds of group journeys.
Two to three months before departure
- Define the objectives, budget, and group size
- Choose the destination and travel dates
- Contact a tour operator and request a quotation
- Obtain internal budget approval
Four to six weeks before departure
- Sign the contract and pay the deposit
- Collect traveler information, including ID cards and passports
- Submit visa applications for international travel
- Share the preliminary itinerary with the group
One to two weeks before departure
- Confirm the final number of travelers
- Prepare gifts and team shirts, if applicable
- Assign roles within the group
- Recheck every traveler's luggage requirements and documents
Departure day
- Complete the attendance check
- Distribute itinerary materials and room keys
- Remind the group of safety guidelines
- Confirm communication with the tour guide